Why Should You Volunteer In WordCamp Dhaka 2025: Roles & Rules At A Glance

Every great event has a heartbeat. For WordCamp Dhaka 2025, that heartbeat is you, the volunteers. On 18-19 October 2025, hundreds of attendees will gather at Senaprangan, Dhaka Cantonment, to celebrate WordPress, share ideas, and build friendships.

And before the first badge is printed, before the first speaker takes the stage, it’s our volunteers who set the stage for success.

Why Volunteers Matter In WordCamps

Volunteers are the backbone of WordCamp. Without them, the event cannot run smoothly. They are:

The first smile attendees see. A warm welcome at registration can make someone’s day.
The bridge between attendees and organizers. Volunteers answer questions, give directions, and solve small issues before they become big.
The guardians of the event flow. From keeping sessions on time to managing crowds, volunteers make sure everything moves seamlessly.
The spirit of the community. By being helpful, patient, and inclusive, they embody the values of WordPress itself: open, collaborative, and welcoming to all.

In short, every great memory at WordCamp has a volunteer behind it.

WordCamp Dhaka Volunteer Roles & Responsibilities

At WordCamp Dhaka 2025, volunteers will work in many areas. Here you will get all the details of volunteer roles. Each role has its own importance:

Call For Volunteers

1. Program Operations Roles

Volunteers in Program Operations keep the heart of WordCamp running. They coordinate sessions, support speakers, manage halls, and ensure every talk starts and ends smoothly.

Hall Facilitator

Ensure smooth operations inside each hall and create a positive attendee experience.
Hand microphones to audience members during Q&As.
Keep speaker areas neat and secure; restrict unwanted access.
Help attendees find seats and guide them as needed.
Coordinate with Speaker Helpers and Timekeepers to keep sessions on schedule.
Assist with crowd management or emergencies if they arise.

Speaker Helper (Guest Relations)

Serve as the primary point of contact for all speaker inquiries.
Offer quick support via WhatsApp or other channels.
Help review and submit slides before the event.
Meet and greet speakers on event day and check their schedules.
Keep speakers ready in line before sessions and serve as the Timekeeper when needed.

2. Media & Communications Roles

This team captures the event’s energy and shares it with the world. They handle live updates, social media engagement, and real-time storytelling of WordCamp Dhaka.

Social Media Helper

Write creative and engaging posts for social media platforms.
Capture quick photos and moments using a smartphone.
Share real-time updates and highlights during the event.
Engage with comments, mentions, and tags to boost interaction.

3. Design Role

Designers make the event look cohesive and professional. They create quick graphics, adjust signage, and maintain a consistent visual identity throughout the conference.

Designer

Support the event’s creative needs during WordCamp Dhaka 2025.
Create or adjust graphics for slides, signage, or social media on the spot.
Ensure branding is consistent across digital and print materials.
Work with the Media & Communications team to deliver last-minute visuals.
Keep the event looking polished, professional, and visually engaging throughout the day.

AV Crew Roles

Photographers, videographers, and editors document every moment. They ensure high-quality images and videos are captured and turned into lasting memories and future promotional content.

Photographer

Capture high-quality images of sessions, candid moments, and community activities.
Document the event’s energy and preserve memories for future use.

Videographer

Record sessions, interviews, and behind-the-scenes footage.
Use tripods/gimbals for stable footage and cover multiple locations as needed.

Video Editor

Transform raw footage into polished highlights, reels, and session recordings.
Working closely with videographers and media leads to maintaining event quality.

4. Attendee & Event Support Roles

These volunteers create a welcoming experience for everyone. They guide attendees, manage entry points, assist sponsors, and make sure every participant feels supported and included.

Event Experience Team

Manage all entry points for attendees, speakers, sponsors, and guests.
Ensure smooth registration, check-ins, and after-party entry.
Support accessibility needs and guide attendees as required.
Oversee Lunch Assistants, Swag Distributors, and Information Desk Attendants.
Assist with Contributor Day registration and coordination.

Sponsor Hall Management

Take care of the entire sponsor area and assist with booth needs.
Act as the main contact for sponsors with organizers.
Stand by sponsors to assist whenever needed and keep the area vibrant.

Essential Information for Volunteers

Volunteers are the heart of WordCamp Dhaka 2025. This section gives you everything you need to know before signing up from what we’re looking for to the perks you’ll enjoy to how we’ll communicate with you during the event.

Qualifications You Should Have

A friendly, positive attitude and willingness to help.
Reliability- show up on time for your shifts.
Good communication skills in English or Bangla to guide attendees and answer questions.
Basic familiarity with WordPress or community events is helpful but not mandatory.
Ability to work in a team and stay calm under pressure.

What You’ll Get as a Volunteer

Free entry ticket to one of the most exciting WordPress events of the year.
Free meals during the conference day, including snacks and coffee.
Exclusive volunteer T-shirt and cool swags from WordCamp organizers.
Special access to pre-events or before-parties, where you can network with speakers, sponsors, and organizers.
Unique networking opportunities to meet industry experts, fellow volunteers, and community leaders.
A chance to gain experience and be part of a global WordPress movement.

Key Dates to Remember

Orientation – 17 October 2025 (Mandatory): Meet your team in person, understand your role, and ask questions.
Conference Day – 18 October 2025: Arrive early, check in, and stay connected on WhatsApp for updates.
Contributor Day – 19 October 2025: Arrive early, check in, and stay connected on WhatsApp for updates.

Our Main Communication Channels

Email & WhatsApp: These are our official communication tools. Please make sure the details you provide on your volunteer form are accurate so we can reach you easily.
WhatsApp Group: Quick help, coordination, and last-minute updates.
Email: Important announcements, shift schedules, and pre-event instructions.

On the Day: Volunteer HQ & Essentials

Volunteer HQ: Your safe space to rest, grab snacks, and recharge between shifts.
Meals: Breakfast and lunch are provided; snacks and coffee are available throughout the day.
Dress Code: Wear your volunteer T-shirt while on duty. Carry a spare shirt to change into when you’re off shift.
Stay Connected: Keep WhatsApp open for quick help and coordination.

Code of Conduct

WordCamp Dhaka follows the WordPress Community Code of Conduct, which means:

Respect everyone. Harassment, discrimination, or inappropriate behavior is not tolerated.
Be inclusive. Assist attendees with disabilities, respect dietary and cultural needs, and be patient with non-native speakers.
Stay professional. While wearing the volunteer T-shirt, you represent WordCamp so keep a positive attitude.
No unofficial promotion. Only official sponsors may distribute materials or swag.
Report issues immediately. If you witness a violation, stay with the person reporting and alert an organizer.

Volunteers are not expected to solve conflicts themselves, just support, listen, and connect the person with organizers.

How To Apply As A Volunteer For WordCamp Dhaka?

Volunteering at WordCamp Dhaka is more than just helping. It’s about being part of something bigger. You’ll meet incredible people, gain new skills, and be the reason hundreds of attendees have a great experience.